Effective date: 8 October 2020
1.2 Data controller. COMMONTIME is owned, operated, and offered by Common Time LLC having a registered business address at 9221 E. Spouse Drive, Prescott Valley, Arizona 86314, the United States, and a business registration number (EIN) 851720877 (“we”, “us”, or “our”). We act in the capacity of a data controller with regard to the personal data processed through COMMON TIME. It means that we are responsible for the collection and use of your personal data through COMMON TIME and we make decisions about the types of personal data that should be collected from you and purposes for which such personal data should be used.
1.4 Children. COMMONTIME is not intended for use by children (i.e., persons who are minors in their country of residence). Therefore, we do not knowingly collect minors’ personal data.
When you use COMMON TIME, we collect a minimal amount of personal data. Your personal data is used for specified and limited purposes. In this section, we explain what types of personal data we collect from you, for what purposes we use that data, and on what legal bases we rely when processing your personal data.
2.1 Types of personal data. We comply with data minimisation principles. Thus, we collect only a minimal amount of personal data that is necessary for your use of COMMONTIME. The list of the types of personal data that we collect from you is provided in section 2.3 below.
2.3 Overview of types and purposes of your personal data. The list below provides a detailed description of the types of personal data that we collect from you, the purposes for which we use it, and the legal bases on which we rely when processing your personal data.
2.4 Sensitive data. We do not collect or use any special categories of personal data (“sensitive data”) from you, unless you decide, at your own discretion, to provide such data to us. Sensitive data is information that relates to your health, religious and political beliefs, racial origins, membership of a professional or trade association, or sexual orientation.
2.5 Refusal to provide personal data. If you refuse to provide us with your personal data when we ask to, we may not be able to perform the requested operation and you may not be able to use the full functionality of COMMONTIME, receive our services, or get our response. Please contact us immediately if you think that any personal data that we collect is excessive or not necessary for the intended purpose.
2.6 Recordings. The sessions booked through COMMONTIME may be recorded. Please note that, before record, you may be asked to provide your consent for being featured in the session. You have the freedom to refuse the recording, however, if you do not provide your consent, you may not be able to use the full functionality of COMMONTIME.
When you use COMMONTIME, we receive some technical data for analytics purposes. In this section, we inform you what non-personal data we collect from you and for what purposes we use that data.
3.1 Log files and analytics data. In order to analyse your use of COMMONTIME, we collect and use third-party analytics services (e.g., Google Analytics, Heap Analytics, and AWS) to automatically collect certain technical non-personal data (log files and analytics data) about your use of COMMON TIME. Such data does not allow us to identify you in any manner. The non-personal data collected by us and third-party analytics providers includes the following information:
3.2 Your feedback. If you contact us, we may keep records of any questions, complaints, recommendations, or compliments made by you and the response. Where possible, we will de-identify your personal data (i.e., we will remove all personal data that is not necessary for keeping such records).
3.3 Purposes of non-personal data. We will use non-personal data for the following purposes:
3.4 Aggregated and de-identified data. In case your non-personal data is combined with certain elements of your personal data in a way that allows us to identify you, we will handle such aggregated data as personal data. If your personal data is aggregated or de-identified in a way that it can no longer be associated with an identified or identifiable natural person, it will not be considered personal data and we may use it for any business purpose.
From time to time, you may receive promotional messages from us. Below, we explain when you may receive such notices from us and what you can do to decline our promotional messages.
4.1 Newsletters. If we have your email address, we may send you a newsletter to keep you updated about the latest developments related to COMMONTIME, our new services, additional features of COMMONTIME and special offers. You can opt-out from receiving marketing messages at any time free of charge by clicking on the “unsubscribe” link contained in any of the newsletters sent to you or by contacting us directly. Informational notices that are sent on an “if needed” basis do not fall citing the scope of marketing communication.
4.2 Interest-based advertising. You may encounter targeted interest-based advertising that is generated on the basis of your use of COMMONTIME and other websites. You can control how such advertisements are shown to you or opt-out from targeted advertising by consulting the guide powered by the Digital Advertising Alliance available at https://youradchoices.com. For more information on opting-out from advertising features on your device, please visit https://www.networkadvertising.org.
4.3 Affiliate links. Some of the links available on COMMONTIME may be affiliate links. Such links will be clearly indicated as “affiliate links.” If you click on an affiliate link and purchase the recommended product or service, we may be credited a small referral commission. Also, we may receive other forms of compensation (e.g., gifts, samples, demo products, or monetary payments) for placing affiliate links on COMMONTIME. Please note that you will not pay more for the products or services purchased through the affiliate links.
We store your personal data for the time period it is necessary for its intended purposes. In this section, we specify the retention periods for your personal and non-personal data.
5.3 Retention as required by law. In instances when we are obliged by law to store your personal data for a certain period of time (e.g., for business records purposes), we will store your personal data for the time period stipulated by the applicable law and delete the personal data as soon as the required retention period expires.
We cooperate with external service providers and share some personal data with them. In this section, you can find information about third parties that have access to your personal data and the instances when we make data transfers.
6.1 Disclosure to data processors. If necessary, we will disclose your personal data to the service providers with whom we cooperate (our data processors). For example, we may share your personal and non-personal data with entities that provide certain technical support services to us, such as hosting and email distribution services. We do not sell your personal data to third parties. The disclosure is limited to the situations when such data is required for the following purposes:
6.3 Disclosure of non-personal data. Your non-personal data may be disclosed to third parties for any purpose. For example, we may share it with prospects or partners for business or research purposes, for improving COMMONTIME, responding to lawful requests from public authorities or developing new products and services.
6.4 Legal requests. If requested by a public authority, we will disclose information about the users of COMMONTIME to the extent necessary for pursuing a public interest objective, such as national security or law enforcement.
Your personal data may be transferred outside the country where you reside. In this section, we explain when we transfer personal data abroad and what safeguards we implement to ensure that your personal is properly protected.
We strive to ensure that your personal data is kept safe and secure. In this section, we inform you about our measures that help us to protect your personal data.
8.1 Security measures. We implement organizational and technical information security measures to protect your personal data from loss, misuse, unauthorised access, and disclosure. The security measures taken by us include secured networks, SSL protocol, strong passwords, limited access to your personal data by our staff, anonymisation of personal data (when possible), and protection against cross site scripting (XSS), cross site request forgery (CSRF), SQL injection, and clickjacking. In order to ensure the security of your personal data, you are requested to use COMMONTIME through a secure network only.
8.2 Security breaches. Although we put our best efforts to protect your personal data, given the nature of communications and information processing technology and the Internet, we cannot be liable for any unlawful destruction, loss, use, copying, modification, leakage, and falsification of your personal data caused by circumstances that are beyond our reasonable control. In case a serious breach occurs, we will take reasonable measures to mitigate the breach, as required by the applicable law. Our liability for any security breach will be limited to the highest extent permitted by the applicable law.
You have the right to control how we process your personal data. Below, we list the rights that you can exercise with regard to your personal data and explain how you can exercise those rights.
9.1 The list of your rights. Subject to any exemptions provided by law, you may ask us to:
9.2 How to exercise your rights? If you would like to exercise any of your rights listed in section 9.1, please contact us by email at firstname.lastname@example.org and explain in detail your request. In order to verify the legitimacy of your request, we may ask you to provide us with an identifying piece of information, so that we would be able to identify you in our system. We will answer your request within a reasonable time frame but no later than 2 weeks.
9.3 Complaints. If you would like to launch a complaint about the way in which we handle your personal data, we kindly ask you to contact us first and express your concerns. After you contact us, we will investigate your complaint and provide you with our response as soon as possible. If you are not satisfied with the outcome of your complaint, you have the right to lodge a complaint with your local data protection authority.
Effective date: 8 October 2020
The data controller that is responsible for the processing of personal data through COMMONTIME is Common Time LLC having a registered business address at 9221 E. Spouse Drive, Prescott Valley, Arizona 86314, the United States, and a business registration number (EIN) 851720877 (“we”, “us”, or “our”).
A cookie is a small piece of data typically consisting of letters and numbers. When you visit a website, the website may send a cookie to your browser. Subsequently, the browser may store the cookie on your computer or mobile device for a certain period of time. Cookies are designed to allow the recognition of your device and collection of certain information about your use of a website. Thus, over time, cookies allow websites to “remember” your actions and preferences. There are several types of cookies, namely, (i) persistent cookies, which remain valid until deleted by you, (ii) cookies that remain valid until their expiration date, and (iii) lesson cookies that are stored on a web browser and remain valid until the moment the browser is closed. Cookies may also be (i) first-party cookies (set by the website itself) and (ii) third-party cookies (placed by third-party websites).
We may use different types of cookies on COMMONTIME, including:
Below, you can find a list of cookies that we use on COMMONTIME, including their purpose and expiration time:
|Essential technical cookies|
|csrftoken||First-party HTTP cookie||commontime.online (United States)||1 year||The cookies are used to help us to prevent Cross-Site Request Forgery (CSRF) attacks.|
|vuid||Third-party HTTP cookie||vimeo.com (United States)||2 years||The cookie is used to collect data on your visits to COMMONTIME, such as which pages have been read.|
|_ga||First-party HTTP cookie||commontime.online (United States)||2 years||The cookie is used to set a unique ID that is used to generate statistical data on how you use COMMONTIME.|
|_gat||First-party HTTP cookie||commontime.online (United States)||1 day||The cookie is used by Google Analytics to throttle request rate.|
|_gid||First-party HTTP cookie||commontime.online (United States)||1 day||The cookie is used to set a unique ID that is used to generate statistical data on how you use COMMONTIME.|
When we ask you to provide your consent to our use of non-essential, you have the freedom not to provide such consent. If you would like to refuse our use of non-essential cookies, you can do it at any time by declining cookies in your browser or device. For more information, you can consult the cookie management instructions of your browser:
To analyse your use of COMMONTIME, we use Google Analytics, the business analytics service provided by Google LLC located in the United States (“Google”). Google generates statistical information by means of cookies and creates reports about your use of COMMON TIME. The cookies served by Google Analytics are anonymous first-party cookies (please refer to section 3 for more information) that do not allow us to identify you in any manner. The information generated by cookies will be transmitted to and stored by Google on servers in the United States. To ensure your privacy, your IP address will be anonymised and Google will not combine your IP address with other information Google holds about you. Thus, Google will not be able to identify you. In certain cases (e.g., when required by law or when third parties conduct services on behalf of Google), Google may transfer the information to third parties. For more information about Google Analytics’ privacy practices, please visit https://support.google.com/analytics/answer/6004245
If you would like to opt out from Google Analytics, you can do so by installing a Google Analytics opt-out browser add-on available at https://tools.google.com/dlpage/gaoptout?hl=en.
You may encounter targeted interest-based advertising based on your use of COMMON TIME and other websites on the Internet. You can control how such advertising is shown to you or opt-out from targeted advertising by consulting the guide powered by the Digital Advertising Alliance available at https://youradchoices.com. For more information on opting-out from advertising features on your device, please visit https://www.networkadvertising.org.
Effective date: 8 October 2020
This Common Time Intellectual Property Policy (the “IP Policy”) is incorporated by reference to Common Time Terms and Conditions available at https://commontime.online/terms-and-conditions/ (the “Terms”) and form a part thereto. Any capitalised terms not defined herein have the meaning defined in the Terms.
By uploading Your Content to COMMON TIME or creating Your Content through COMMON TIME, you grant us unrestricted, sub-licensable, royalty-free, perpetual, and irrevocable rights to use, distribute, advertise, adapt, remix, modify, publicly display,, excerpt, prepare derivative works of, and reproduce Your Content for the purposes of carrying out our legitimate business interests (e.g., in order to uphold our mission, deliverables and promotions).
You agree not to submit Your Content that violates the Terms or any applicable laws, including intellectual property rights of others (copyright, trademarks, and alike) and you agree to pay all royalties, fees, and any other monies applicable to Your Content. You are not allowed to upload Your Content that you have not made or that you are not authorised to use. Also, Your Content should not contain any materials protected by copyright, including music tracks, photos, videos, programmes, and texts, if you do not have the necessary authorisation to use such materials.
You understand and agree that, in order to ensure the security of COMMON TIME, we may, but have no obligation to, monitor or review Your Content. We reserve the right, at our sole discretion, to refuse to upload, modify, delete, or remove Your Content, in whole or in part, that violates these Terms or may harm the reputation of COMMON TIME. However, you remain solely responsible for Your Content.
Most of the content made available by us on COMMON TIME, excluding Your Content, is owned by us, our partners, agents, licensors, vendors, and/or other content providers (“Our Content”). Our Content includes, but is not limited to, text, images, audiovisual content, source code, trademarks, service marks, and trade names. Our Content is protected by the applicable intellectual property laws and international treaties. You are not allowed, without obtaining prior written authorisation from us, to copy, distribute, make available, disassemble, make alterations, decompile, reverse engineer, translate, adapt, rent, loan, use, lease or attempt to grant other rights to Our Content to third parties, or use any manual or automated means to scrap any content available on COMMON TIME.
Some of the intellectual property assets, such as Your Content and trademarks, featured on COMMON TIME may be owned by the users of COMMON TIME and other third parties. Such third-party intellectual property does not belong to us and it remains the sole property of the respective third-party proprietors.
In the US and other countries, it may be possible to reuse materials protected by copyright without obtaining permission from a copyright holder under certain circumstances (‘fair use’). Such fair use is determined on a case-by-case basis and different rules may apply in different countries. For example, copyright-protected works used for teaching, commentary, criticism, news, or research may fall within the scope of fair use and, therefore, you may not need authorisation to use such works on COMMON TIME. We strongly recommend consulting a qualified lawyer to seek advice and make prior assessment of your materials that you intend to use on COMMON TIME under the fair use doctrine. We do not provide advice or assessments regarding Your Content or fair use policies applicable to you.
We respect intellectual property rights. If you have any grounds to believe that any content made available through COMMON TIME violates your or third party’s intellectual property rights, please contact us by email. In order to write a proper copyright infringement notice, please perform the following steps:
Please note that you will be liable for damages, including costs and attorney’s fees, if you materially misrepresent that material is infringing your copyright(s). Therefore, if you are not sure if you are the proper copyright holder or if copyright laws protect the material of yours, you may need to consult a lawyer.
If your content is removed due to operation of our notice and takedown procedure described above and you believe the takedown was improper, you may file a counter-notification by email or regular mail. We would like to inform you that you will be liable for damages (including costs and attorney’s fees) if you materially misrepresent that the takedown was improper. Therefore, in order to assess the takedown, you may need to consult a lawyer. To write a proper counter-notification, please perform the following steps: