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CommonTime Privacy Policy

This Privacy Policy includes CommonTime’s Cookie Policy, and Intellectual Property Policy

Effective date: 8 October 2020

We respect your right to privacy and adhere to the highest data protection standards. In this privacy policy, we explain in detail how we collect, use and disclose your personal data, and what choices you have with respect to your personal data. Please read this document carefully. If you have any questions about our data protection practices, please contact us.

1. GENERAL INFORMATION

In this section, you can find general information about Common Time, its owner, and this privacy policy.

1.1 About the Privacy Policy. This CommonTime privacy policy (the “Privacy Policy”) governs the processing of personal data collected from individual users and entities (“you” and “your”) through the online platform https://commontime.online and the related services (collectively, “COMMONTIME”). The Privacy Policy does not cover any third-party websites, applications or software that integrate with COMMON TIME or any other third-party products and services.

1.2 Data controller. COMMONTIME is owned, operated, and offered by Common Time LLC having a registered business address at 9221 E. Spouse Drive, Prescott Valley, Arizona 86314, the United States, and a business registration number (EIN) 851720877 (“we”, “us”, or “our”). We act in the capacity of a data controller with regard to the personal data processed through COMMON TIME. It means that we are responsible for the collection and use of your personal data through COMMON TIME and we make decisions about the types of personal data that should be collected from you and purposes for which such personal data should be used.

1.3 Your consent. Before you submit any personal data through COMMONTIME, you are encouraged to read this Privacy Policy that is always available on COMMONTIME to understand on what legal bases (other than your consent) we rely when handling your personal data. In some cases, if required by the applicable law, we may seek to obtain your informed consent for the processing of your personal data. For example, we may seek your prior consent if: (i) we intend to collect other types of personal data that are not mentioned in this Privacy Policy; (ii) we would like to use your personal data for other purposes that are not specified in this Privacy Policy; or (iii) we would like to transfer your personal data to third parties that are not listed in this Privacy Policy.

1.4 Children. COMMONTIME is not intended for use by children (i.e., persons who are minors in their country of residence). Therefore, we do not knowingly collect minors’ personal data.

1.5 Cookies. We use cookies on COMMONTIME. For detailed information on our cookie use practices, please refer to our cookie policy.

2. TYPES AND PURPOSES OF PERSONAL DATA

When you use COMMON TIME, we collect a minimal amount of personal data. Your personal data is used for specified and limited purposes. In this section, we explain what types of personal data we collect from you, for what purposes we use that data, and on what legal bases we rely when processing your personal data.

2.1 Types of personal data. We comply with data minimisation principles. Thus, we collect only a minimal amount of personal data that is necessary for your use of COMMONTIME. The list of the types of personal data that we collect from you is provided in section 2.3 below.

2.2 Purposes of personal data. We use your personal data for limited, specified and legitimate purposes explicitly mentioned in this Privacy Policy. In short, we use it only for the purposes of enabling you to use COMMONTIME, providing you with the requested services, maintaining and improving COMMONTIME, conducting research about COMMON TIME and our business activities, replying to your enquiries, and pursuing our legitimate business interests. We do not repurpose your personal data. It means that we do not use it for any purposes that are different from the purposes for which your personal data was provided.

2.3 Overview of types and purposes of your personal data. The list below provides a detailed description of the types of personal data that we collect from you, the purposes for which we use it, and the legal bases on which we rely when processing your personal data.

2.4 Sensitive data. We do not collect or use any special categories of personal data (“sensitive data”) from you, unless you decide, at your own discretion, to provide such data to us. Sensitive data is information that relates to your health, religious and political beliefs, racial origins, membership of a professional or trade association, or sexual orientation.

2.5 Refusal to provide personal data. If you refuse to provide us with your personal data when we ask to, we may not be able to perform the requested operation and you may not be able to use the full functionality of COMMONTIME, receive our services, or get our response. Please contact us immediately if you think that any personal data that we collect is excessive or not necessary for the intended purpose.

2.6 Recordings. The sessions booked through COMMONTIME may be recorded. Please note that, before record, you may be asked to provide your consent for being featured in the session. You have the freedom to refuse the recording, however, if you do not provide your consent, you may not be able to use the full functionality of COMMONTIME.

3. NON-PERSONAL DATA

When you use COMMONTIME, we receive some technical data for analytics purposes. In this section, we inform you what non-personal data we collect from you and for what purposes we use that data.

3.1 Log files and analytics data. In order to analyse your use of COMMONTIME, we collect and use third-party analytics services (e.g., Google Analytics, Heap Analytics, and AWS) to automatically collect certain technical non-personal data (log files and analytics data) about your use of COMMON TIME. Such data does not allow us to identify you in any manner. The non-personal data collected by us and third-party analytics providers includes the following information:

3.2 Your feedback. If you contact us, we may keep records of any questions, complaints, recommendations, or compliments made by you and the response. Where possible, we will de-identify your personal data (i.e., we will remove all personal data that is not necessary for keeping such records).

3.3 Purposes of non-personal data. We will use non-personal data for the following purposes:

3.4 Aggregated and de-identified data. In case your non-personal data is combined with certain elements of your personal data in a way that allows us to identify you, we will handle such aggregated data as personal data. If your personal data is aggregated or de-identified in a way that it can no longer be associated with an identified or identifiable natural person, it will not be considered personal data and we may use it for any business purpose.

4. MARKETING AND ADVERTISING

From time to time, you may receive promotional messages from us. Below, we explain when you may receive such notices from us and what you can do to decline our promotional messages.

4.1 Newsletters. If we have your email address, we may send you a newsletter to keep you updated about the latest developments related to COMMONTIME, our new services, additional features of COMMONTIME and special offers. You can opt-out from receiving marketing messages at any time free of charge by clicking on the “unsubscribe” link contained in any of the newsletters sent to you or by contacting us directly. Informational notices that are sent on an “if needed” basis do not fall citing the scope of marketing communication.

4.2 Interest-based advertising. You may encounter targeted interest-based advertising that is generated on the basis of your use of COMMONTIME and other websites. You can control how such advertisements are shown to you or opt-out from targeted advertising by consulting the guide powered by the Digital Advertising Alliance available at https://youradchoices.com. For more information on opting-out from advertising features on your device, please visit https://www.networkadvertising.org.

4.3 Affiliate links. Some of the links available on COMMONTIME may be affiliate links. Such links will be clearly indicated as “affiliate links.” If you click on an affiliate link and purchase the recommended product or service, we may be credited a small referral commission. Also, we may receive other forms of compensation (e.g., gifts, samples, demo products, or monetary payments) for placing affiliate links on COMMONTIME. Please note that you will not pay more for the products or services purchased through the affiliate links.

5. RETENTION PERIOD

We store your personal data for the time period it is necessary for its intended purposes. In this section, we specify the retention periods for your personal and non-personal data.

5.1 Retention of personal data. We will store your personal data in our systems only for as long as such personal data is required for the purposes described in this Privacy Policy or until you request us to delete your personal data, whichever comes first. After your personal data is no longer necessary for its purposes and there is no other legal basis for storing it, we will immediately securely delete your personal data from our systems.

5.2 Retention of non-personal data. We retain non-personal data pertaining to you for as long as necessary for the purposes described in this Privacy Policy. This may include storing non-personal data for the period of time needed for us to pursue legitimate business interests, conduct audits, comply with (and demonstrate compliance with) legal obligations, resolve disputes and enforce our agreements.

5.3 Retention as required by law. In instances when we are obliged by law to store your personal data for a certain period of time (e.g., for business records purposes), we will store your personal data for the time period stipulated by the applicable law and delete the personal data as soon as the required retention period expires.

6. SHARING AND DISCLOSING DATA

We cooperate with external service providers and share some personal data with them. In this section, you can find information about third parties that have access to your personal data and the instances when we make data transfers.

6.1 Disclosure to data processors. If necessary, we will disclose your personal data to the service providers with whom we cooperate (our data processors). For example, we may share your personal and non-personal data with entities that provide certain technical support services to us, such as hosting and email distribution services. We do not sell your personal data to third parties. The disclosure is limited to the situations when such data is required for the following purposes:

6.2 List of data processors. The data processors that we choose agree to ensure an adequate level of protection of personal data that is consistent with this Privacy Policy and the applicable data protection laws. The data processors that will have access to your personal data are:

6.3 Disclosure of non-personal data. Your non-personal data may be disclosed to third parties for any purpose. For example, we may share it with prospects or partners for business or research purposes, for improving COMMONTIME, responding to lawful requests from public authorities or developing new products and services.

6.4 Legal requests. If requested by a public authority, we will disclose information about the users of COMMONTIME to the extent necessary for pursuing a public interest objective, such as national security or law enforcement.

6.5 Successors. In case our business is sold partly or fully, we will provide your personal data to a purchaser or successor entity and request the successor to handle your personal data in line with this Privacy Policy.

7. INTERNATIONAL TRANSFERS OF PERSONAL DATA

Your personal data may be transferred outside the country where you reside. In this section, we explain when we transfer personal data abroad and what safeguards we implement to ensure that your personal is properly protected.

Some of our data processors listed in section 6 of this Privacy Policy are located outside the country in which you reside. For example, if you reside in the European Economic Area (EEA), we may need to transfer your personal data to jurisdictions outside the EEA. In case it is necessary to make such a transfer, we will make sure that the jurisdiction in which the recipient third party is located guarantees an adequate level of protection for your personal data or we conclude an agreement with the respective third party that ensures such protection (e.g., a data processing agreement based pre-approved standard contractual clauses).

8. PROTECTION OF PERSONAL DATA

We strive to ensure that your personal data is kept safe and secure. In this section, we inform you about our measures that help us to protect your personal data.

8.1 Security measures. We implement organisational and technical information security measures to protect your personal data from loss, misuse, unauthorised access, and disclosure. The security measures taken by us include secured networks, SSL protocol, strong passwords, limited access to your personal data by our staff, anonymisation of personal data (when possible), and protection against cross site scripting (XSS), cross site request forgery (CSRF), SQL injection, and clickjacking. In order to ensure the security of your personal data, you are requested to use COMMONTIME through a secure network only.

8.2 Security breaches. Although we put our best efforts to protect your personal data, given the nature of communications and information processing technology and the Internet, we cannot be liable for any unlawful destruction, loss, use, copying, modification, leakage, and falsification of your personal data caused by circumstances that are beyond our reasonable control. In case a serious breach occurs, we will take reasonable measures to mitigate the breach, as required by the applicable law. Our liability for any security breach will be limited to the highest extent permitted by the applicable law.

9. EXERCISING YOUR RIGHTS

You have the right to control how we process your personal data. Below, we list the rights that you can exercise with regard to your personal data and explain how you can exercise those rights.

9.1 The list of your rights. Subject to any exemptions provided by law, you may ask us to:

9.2 How to exercise your rights? If you would like to exercise any of your rights listed in section 9.1, please contact us by email at info@commontime.online and explain in detail your request. In order to verify the legitimacy of your request, we may ask you to provide us with an identifying piece of information, so that we would be able to identify you in our system. We will answer your request within a reasonable time frame but no later than 2 weeks.

9.3 Complaints. If you would like to launch a complaint about the way in which we handle your personal data, we kindly ask you to contact us first and express your concerns. After you contact us, we will investigate your complaint and provide you with our response as soon as possible. If you are not satisfied with the outcome of your complaint, you have the right to lodge a complaint with your local data protection authority.

10. TERM, TERMINATION, AND AMENDMENTS

This Privacy Policy may be changed or terminated at any time. In this section, we explain for how long this document is valid and how you will be informed about any changes.

10.1 Term and termination. This Privacy Policy enters into force on the effective date indicated at the top of the Privacy Policy and remains valid until terminated or updated by us.

10.2 Amendments. The Privacy Policy may be changed from time to time to address the changes in laws, regulations, and industry standards. We encourage you to review our Privacy Policy to stay informed. For significant material changes in the Privacy Policy or, where required by the applicable law, we may seek your consent.

11. CONTACT

Any enquiries about the Privacy Policy and our data protection practices should be addressed to us by using the following contact details:
Email: info@commontime.online
Postal address: Common Time LLC, 9221 E. Spouse Drive, Prescott Valley, Arizona 86314, the United States of America

CommonTime Cookie Policy

Effective date: 8 October 2020

We use cookies on the platform https://commontime.online (“COMMONTIME”). This cookie policy explains in detail what cookies we use and the purposes for which they are used. If you do not agree with our use of cookies, please disable your cookies as described in the section 5 “Disabling cookies”. If you decline non-essential cookies, the full functionality of COMMONTIME may not be available and you may not be able to enjoy the enhanced user experience.

1. Responsible entity (data controller)

The data controller that is responsible for the processing of personal data through COMMONTIME is Common Time LLC having a registered business address at 9221 E. Spouse Drive, Prescott Valley, Arizona 86314, the United States, and a business registration number (EIN) 851720877 (“we”, “us”, or “our”).

2. General information about cookies

A cookie is a small piece of data typically consisting of letters and numbers. When you visit a website, the website may send a cookie to your browser. Subsequently, the browser may store the cookie on your computer or mobile device for a certain period of time. Cookies are designed to allow the recognition of your device and collection of certain information about your use of a website. Thus, over time, cookies allow websites to “remember” your actions and preferences. There are several types of cookies, namely, (i) persistent cookies, which remain valid until deleted by you, (ii) cookies that remain valid until their expiration date, and (iii) session cookies that are stored on a web browser and remain valid until the moment the browser is closed. Cookies may also be (i) first-party cookies (set by the website itself) and (ii) third-party cookies (placed by third-party websites).

3. A list of our cookies

We may use different types of cookies on COMMONTIME, including:

Below, you can find a list of cookies that we use on COMMONTIME, including their purpose and expiration time:

Essential technical cookies
Name Type Provider Expiration Purpose
csrftoken First-party HTTP cookie commontime.online (United States) 1 year The cookies are used to help us to prevent Cross-Site Request Forgery (CSRF) attacks.
Statistics cookies
Name Type Provider Expiration Purpose
vuid Third-party HTTP cookie vimeo.com (United States) 2 years The cookie is used to collect data on your visits to COMMONTIME, such as which pages have been read.
_ga First-party HTTP cookie commontime.online (United States) 2 years The cookie is used to set a unique ID that is used to generate statistical data on how you use COMMONTIME.
_gat First-party HTTP cookie commontime.online (United States) 1 day The cookie is used by Google Analytics to throttle request rate.
_gid First-party HTTP cookie commontime.online (United States) 1 day The cookie is used to set a unique ID that is used to generate statistical data on how you use COMMONTIME.
4. Cookie consent

When you visit COMMONTIME for the first time, we may ask you to provide us with your consent to our use of cookies via a cookie consent banner (e.g., if you are based in the EU). If you do not provide your consent, we will not serve you our marketing or statistics cookies. Please note that we may not be able to provide you with the best possible user experience if not all cookies are enabled.

5. Disabling cookies

When we ask you to provide your consent to our use of non-essential, you have the freedom not to provide such consent. If you would like to refuse our use of non-essential cookies, you can do it at any time by declining cookies in your browser or device. For more information, you can consult the cookie management instructions of your browser:

6. Google Analytics

To analyse your use of COMMONTIME, we use Google Analytics, the business analytics service provided by Google LLC located in the United States (“Google”). Google generates statistical information by means of cookies and creates reports about your use of COMMON TIME. The cookies served by Google Analytics are anonymous first-party cookies (please refer to section 3 for more information) that do not allow us to identify you in any manner. The information generated by cookies will be transmitted to and stored by Google on servers in the United States. To ensure your privacy, your IP address will be anonymised and Google will not combine your IP address with other information Google holds about you. Thus, Google will not be able to identify you. In certain cases (e.g., when required by law or when third parties conduct services on behalf of Google), Google may transfer the information to third parties. For more information about Google Analytics’ privacy practices, please visit https://support.google.com/analytics/answer/6004245

If you would like to opt out from Google Analytics, you can do so by installing a Google Analytics opt-out browser add-on available at https://tools.google.com/dlpage/gaoptout?hl=en.

7. Interest-based advertising

You may encounter targeted interest-based advertising based on your use of COMMON TIME and other websites on the Internet. You can control how such advertising is shown to you or opt-out from targeted advertising by consulting the guide powered by the Digital Advertising Alliance available at https://youradchoices.com. For more information on opting-out from advertising features on your device, please visit https://www.networkadvertising.org.

8. Contact

If you have any questions about this cookie policy, please contact us:
Email: info@commontime.online
Postal address: Common Time LLC, 9221 E. Spouse Drive, Prescott Valley, Arizona 86314, the United States of America

Common Time Intellectual Property Policy

Effective date: 8 October 2020

This Common Time Intellectual Property Policy (the “IP Policy”) is incorporated by reference to Common Time Terms and Conditions available at https://commontime.online/terms-and-conditions/ (the “Terms”) and form a part thereto. Any capitalised terms not defined herein have the meaning defined in the Terms.

Your Content

By uploading Your Content to COMMON TIME or creating Your Content through COMMON TIME, you grant us unrestricted, sub-licensable, royalty-free, perpetual, and irrevocable rights to use, distribute, advertise, adapt, remix, modify, publicly display,, excerpt, prepare derivative works of, and reproduce Your Content for the purposes of carrying out our legitimate business interests (e.g., in order to uphold our mission, deliverables and promotions).

You agree not to submit Your Content that violates the Terms or any applicable laws, including intellectual property rights of others (copyright, trademarks, and alike) and you agree to pay all royalties, fees, and any other monies applicable to Your Content. You are not allowed to upload Your Content that you have not made or that you are not authorised to use. Also, Your Content should not contain any materials protected by copyright, including music tracks, photos, videos, programmes, and texts, if you do not have the necessary authorisation to use such materials.

You understand and agree that, in order to ensure the security of COMMON TIME, we may, but have no obligation to, monitor or review Your Content. We reserve the right, at our sole discretion, to refuse to upload, modify, delete, or remove Your Content, in whole or in part, that violates these Terms or may harm the reputation of COMMON TIME. However, you remain solely responsible for Your Content.

Our Content

Most of the content made available by us on COMMON TIME, excluding Your Content, is owned by us, our partners, agents, licensors, vendors, and/or other content providers (“Our Content”). Our Content includes, but is not limited to, text, images, audiovisual content, source code, trademarks, service marks, and trade names. Our Content is protected by the applicable intellectual property laws and international treaties. You are not allowed, without obtaining prior written authorisation from us, to copy, distribute, make available, disassemble, make alterations, decompile, reverse engineer, translate, adapt, rent, loan, use, lease or attempt to grant other rights to Our Content to third parties, or use any manual or automated means to scrap any content available on COMMON TIME.

Third-party intellectual property

Some of the intellectual property assets, such as Your Content and trademarks, featured on COMMON TIME may be owned by the users of COMMON TIME and other third parties. Such third-party intellectual property does not belong to us and it remains the sole property of the respective third-party proprietors.

Fair use policy

In the US and other countries, it may be possible to reuse materials protected by copyright without obtaining permission from a copyright holder under certain circumstances (‘fair use’). Such fair use is determined on a case-by-case basis and different rules may apply in different countries. For example, copyright-protected works used for teaching, commentary, criticism, news, or research may fall within the scope of fair use and, therefore, you may not need authorisation to use such works on COMMON TIME. We strongly recommend consulting a qualified lawyer to seek advice and make prior assessment of your materials that you intend to use on COMMON TIME under the fair use doctrine. We do not provide advice or assessments regarding Your Content or fair use policies applicable to you.

Copyright infringement claims (DMCA Policy)

We respect intellectual property rights. If you have any grounds to believe that any content made available through COMMON TIME violates your or third party’s intellectual property rights, please contact us by email. In order to write a proper copyright infringement notice, please perform the following steps:

Please note that you will be liable for damages, including costs and attorney’s fees, if you materially misrepresent that material is infringing your copyright(s). Therefore, if you are not sure if you are the proper copyright holder or if copyright laws protect the material of yours, you may need to consult a lawyer.

Copyright counter-notification (DMCA Policy)

If your content is removed due to operation of our notice and takedown procedure described above and you believe the takedown was improper, you may file a counter-notification by email or regular mail. We would like to inform you that you will be liable for damages (including costs and attorney’s fees) if you materially misrepresent that the takedown was improper. Therefore, in order to assess the takedown, you may need to consult a lawyer. To write a proper counter-notification, please perform the following steps: